Guidelines and Procedures
Use of Library Facilities
The library will charge a user fee to non-members of the UDC, minimum
$10.00 per day. Photocopy fee of $.50 per copy is not included in the user fee. Members of
the UDC may use the facilities without charge with the exception of copy fees incurred
during visit; however, donations are welcomed. Non-member fee is subject to change at the
discretion of the UDC.
All patrons must sign the register in the library. First time patrons
must complete a library guidelines form. Forms will be kept on file; future visits will
require only a signature in the register.
Library Hours
The library will be open by appointment to UDC members and
non-members. Appointments may be made with the Library Coordinator between the hours of
10:00 a.m. and 3:00 p.m., Monday through Friday, subject to availability.
General Guidelines
Only pencils may be used in the library. Pens, markers and other
permanent writing instruments are not permitted.
Only pencils, paper, and laptop computers may be brought to the library
tables. Patrons may not bring their own books, large notebooks or other bulky materials to
the tables. Lockers are available for storage. The UDC is not responsible for loss or
damage to personal items belonging to patrons.
Please respect other patrons' right to a quiet atmosphere. Keep talking
to a minimum and in low tones. Smoking is not permitted in the building or courtyard. Food
and drink are not allowed in the library. No solicitation of patrons or librarians is
permitted. Professional genealogists may not solicit clients in this library. No children
under the age of 8 are permitted in the library.
Payment for copies, forms or other supplies or services should be made
30 minutes prior to closing time.
Use of Library Materials
All films, manuscripts and books must be used in the library. Under NO
circumstances may library materials be removed from the library. Films, books and other
library materials are to be reshelved and refiled only by the Library Coordinator. It is
not helpful for patrons to refile materials. Place books and materials on book cart when
finished.
Materials other than books may be requested one at a time by completing
request forms.
Microfilm not belonging to this library may not be used on the
microfilm readers. Please do not bring them into the library.
Patrons who do not know how to operate the microfilm reader shall
request assistance from the Library Coordinator. Use shall be limited to one hour if other
patrons are waiting and no other machines are available. Use is on a first come, first
serve basis. No advance appointments shall be taken for the use of a reader.
The reader customarily used by the UDC Research Associate is not
available for use by library patrons.
Access to Materials from Goodlett Library
A patron who wishes to examine material from the Goodlett Library must
first fill out a request slip. More than one slip may be filled out at a time. The Library
Coordinator will retrieve the requested material as time allows. Materials will be held at
the Library Coordinator’s desk and given to the patron to examine one at a time. In
the case of manuscript materials, a folder containing several items may be given to the
patron at the discretion of the Library Coordinator.
The Library Catalog
A computer catalog database, which lists contents of the Brewer and
Goodlett Libraries, is available.
Access to UDC Records, Lineage Information, and Applications
Information provided to the UDC by its membership is the property of
the UDC and is not a matter of public record.
Research Services
The UDC provides research services to individuals who are unable to visit the library personally, and the Library Coordinator provides research assistance to patrons upon
request. Fees must be prepaid and are subject to change at the discretion of the UDC.
[Contatc us about Research Options and more information on fees and available services.]
Research Material
A microfilm reader/printer is available for researching National
Archives Confederate Military Records and pension records. A tabletop near an electrical
source is available for laptop computer use.
Resources Available in Helen Walpole Brewer Library
The library houses National Archives Confederate Military Records,
limited family histories, and limited pension records (microfilm). Refer to the
Confederate Ancestor Research Form for personal research, regimental histories.
Resources Available in Caroline Meriweather Goodlett Library
This library houses books related to the topics: Addresses and Essays , American
History, Armies and Soldiers, Battles and Campaigns, Biography, Causes of the War ,
Cookery, Culture, Finance and Economics, Flags, Government, Holidays, Homes, Journals,
Letters, Literature, Medical and Sanitary Affairs, Monuments and Markers, Music,
Narratives, Naval Operations, Periodicals, Pictorial Works, Poetry, Politics, Postal
Service, Prisoners and Prisons, Railroads, Reconstruction, Religion, Richmond, Secession,
Secret Service, Slavery, Societies, Southern History, State Histories, UDC, War History,
Weaponry, and Women
